NIR Submittal

Notice of Intent to Remediate

The Notice of Intent to Remediate (NIR) Form has been revised and the process for electronic submission of the NIR form has been simplified.

The NIR form should be completed as a Word document and then submitted using OnBase, along with all proper notification documentation, to the appropriate regional office contact persons listed below. Using this simplified electronic process, the remediator does not need to log into an on-line database system.

Steps for NIR electronic submission process:

1. Go to the link for the NIR as a Word format document on the Forms and Lists web page.
2. Complete the NIR document in Word format and save to your computer.
3. Fill out the OnBase DEP Upload Form online to upload the NIR. In the Form Name cell, type “Land Recycling” to call up all the Act 2 form names and scroll down to select the form named ‘LAND RECYCLING NOTICE OF INTENT TO REMEDIATE.” Attach the NIR using the “Attach Scanned Form” link at the bottom of the page and make sure to include reasonable proof of municipal and public notifications.

   a. Examples of reasonable proof of these notifications include:

   1. a copy of the letter mailed to the municipality along with a United States Postal Service Certified Mail Receipt; and

   Note: Municipal notifications for the City of Philadelphia should be sent by mail to:
   Ms. Leigh Anne Rainford
   Philadelphia Department of Public Health
   Environmental Health Services
   321 University Avenue – 2nd Floor
   Philadelphia, PA 19104
   LeighAnne.Rainford@Phila.gov

   2. a copy of the proposed text of the newspaper notice and the anticipated publication date satisfies the proof of public notification.

   Proof of these notifications is required to be submitted to the appropriate regional office contact persons listed below. It is important that all notification documentation be submitted with the NIR to be considered a complete package.

4. Once you have submitted the NIR, you will receive a confirmation email.

Regional Office NIR Contact Persons

Please do not submit the NIR or proofs of notification via email.

• Southeast -- Charline Bass, C. David Brown
• Northeast -- Sherry Carlo
• South-central -- Pam Trowbridge
• North-central -- Jessica Ritenour
• Southwest -- Tom Buchan
• Northwest -- Kimberly Bontrager; Barry Stanton

Answers to Common Questions

If I submit the NIR form via OnBase, do I still have to submit a paper copy to DEP?
No, the electronic submission NIR will fulfill the requirements for submission to DEP.

If I submit the NIR form via OnBase, do I still have to submit a copy to DEP via email?
Please do not submit the NIR or proofs of notification via email.