e-Permitting for Chapter 105 General Permits, Water Obstructions and Encroachments

Effective January 10, 2019, inquiries and correspondence regarding new permit applications, reporting, and compliance matters related to sites in Armstrong and Indiana Counties should be directed to DEP’s Northwest Regional Office. Questions on permit applications under review as of January 9, 2019, and pending enforcement matters for Armstrong and Indiana Counties should be directed to DEP’s Southwest Regional Office. Inquiries can also be directed to RA-epcontactus@pa.gov.

Mining and Radiation Protection permits and programs are not affected by this regional office change.

As part of Governor Wolf’s commitment to improve the permitting process, the Department of Environmental Protection (DEP) has launched an e-permit for Chapter 105 Wetland and Waterway Obstruction and Encroachment General Permits to make application submittal and review more efficient and enable faster responses to applicants.

Timing of Access to e-Permit:

DEP began accepting Chapter 105 registrations/applications for General Permits for various types of water obstruction and encroachments through the e-permitting system in October 2018. The DEP is transitioning away from paper to online electronic permit applications.

NOTE: It is important to note that only application/registrations for Chapter 105 General Permits through e-permitting will be accepted. Prospective applicants for projects requiring a standard permit, a small project application, or an Environmental Assessments (EA) will continue using the Department of Environmental Protection and Department of Army Corps of Engineers (Baltimore, Philadelphia, And Pittsburgh Districts) Joint Application for Pennsylvania Chapter 105 Water Obstruction and Encroachment Permit and U.S. Army Corps of Engineers Section 404 Permit, Document # 3150-PM-BWEW0036A.

The DEP or delegated Chapter 105 county conservation districts will continue to review the Chapter 105 General Permit applications/registrations for completeness and eligibility. The DEP or a Chapter 105 delegated county conservation district can only authorize activities when the activity meets the terms and conditions of the Chapter 105 General Permit. Therefore, it is imperative that potential applicants read the terms and conditions of the Chapter 105 General Permit(s) for which they are applying (see links below). Confirming that the activity meets the terms and conditions will result in quality applications and shorter timeframes for DEP or delegated county conservation district review and authorization.

Opportunity for Input While in Beta:

The e-permit application is fully functional and available for use to submit general permit applications, but it is in a “beta” test phase. We are creating an opportunity for users to provide feedback. Applicants are encouraged to send comments and suggestions on the e-permit to a dedicated email account: RA-EPBWEWEPERDWET105@pa.gov. All messages will be reviewed and considered for future improvements. We intend to use this input to perfect a tool that creates transparency, consistency, efficiency and speeds up the process.

Getting Started - Process Overview:

The information below is to provide a general understanding of the process. The exact registration and set-up steps are outlined in the User Guides found below. A detailed overview of each step of a User and EFA are outlined in the Getting Started In Chapter 105 General Permit E-Permitting – User Guides Supplement and Summary.

Frequently Asked Questions

Applicants:

The Applicant is required to have an Electronic Filing Administrator (EFA). The EFA the person who has signature authority for an organization and is responsible for managing the applications. EFAs should follow the registration instructions in the EFA User guide.

Instructional Video: How to Register for Chapter 105 e-Permitting for Applicants/Owners/GP Registrants

Instructional Video: EFA’s-How to Approve Users to Work for EFA’s

Unless one has already been created, a prospective user will need to create a GreenPort account to access e-permitting. Regardless of how many DEP Bureaus a user would like to submit permit applications to, only one GreenPort account is necessary. However, a user will need separate permissions for some DEP e-permits. The Chapter 105 General Permit e-permit is one such application which requires separate permissions. Once an account is created, the user will need to complete the EFA form online by completing the DEP New Client Registration. Note: Beginning September 19, 2019, completion of the Electronic Filing Administrator Registration and Security Agreement for E-permitting form will no longer be accepted by e-mail. This has been replaced by the online process.

Note: Greenport Accounts are not Corporate Accounts and must be created, managed and controlled by an individual.

User information from the New Client Registration will require DEP verification, and the proper connections will be made from the user’s GreenPort account to existing records in the Pennsylvania’s Environment Facility Application Compliance Tracking System (eFACTS), if any. A user may create and submit a new General Permit Registration while the EFA Client registration is being reviewed and completed by DEP. Potential users having problems creating a GreenPort account should call the DEP Service Help Desk at 717-787-4357.

Users/Operators/Consultants (Not Applicants):

Consultants are considered Users or Operators and should follow the Operator Consultant User Guide.

User’s Registration and Security Agreement for e-Permitting

Note: Greenport Accounts are not Corporate Accounts and must be created, managed and controlled by an individual.

CONSULTANT FOR INDIVIDUAL IN EFA REGISTRATION IS FOR ASSISTING INDIVIDUALS WITHOUT INTERNET/COMPUTER ACCESS AND MUST BE COMPLETED WITH THE APPLICANT PHYSICALLY PRESENT WITH THE CONSULTANT AT THE COMPUTER.

Instructional Video: How to Register for Chapter 105 e-Permitting for Users/Employees/Consultants

Webinar/Training Recordings:

Instructional Video: How to Register for Chapter 105 e-Permitting for Applicants/Owners/GP Registrants

Instructional Video: EFA’s-How to Approve Users to Work for EFA’s

Instructional Video: How to Register for Chapter 105 e-Permitting for Users/Employees/Consultants

e-Permitting User Guides:

Alternative of Paper Applications Continues:

Use of e-permitting is preferred and encouraged. However, in addition to the launch of the electronic permit application, the DEP will accept paper applications to accommodate those whose only option is a paper form. The paper application will remain an option until we're confident the online application is usable and reasonably accessible to the regulated community.