The Applicant/Registrant is required to have at least one (1) person who is an Electronic Filing Administrator (EFA).
The EFA is a person who has authority to manage the applicant and user data and submit applications and is responsible for managing the applications and other user access. EFAs should follow the EFA enrollment instructions in the
Enrollment User Guide.
DEP has created helpful
supplemental instructional videos to assist you with the e-permitting enrollment process.
If a user is a member or employee of the applicant organization but does not have authority to submit or manage data or users for the applicant, they will need to enroll as a non-EFA user. Note: this authority is determined by the applicant organization, not DEP. If a member or employee of an organization is authorized, they may enroll as an EFA.
An applicant or registrant may have more than one EFA, which may be recommended to assist in managing applications. If a member or employee is not going to be an EFA they will register as just a non-EFA user (See Registering for e-permitting - Users/Consultants below).
User information from the EFA enrollment request will require DEP verification and linkage to existing DEP records or creation of records.
An EFA may start new General Permit Registration draft while the EFA Client enrollment is being reviewed and completed by DEP.
Note: When consultants or non-EFA users enroll to work with an EFA’s company, an EFA must approve their enrollment request. See the
How To Review Consultant Enrollment User Guide for instructions on this process and the
supplemental instruction video of this process.
If an individual does not have computer or e-mail access to, or is otherwise unable to, use e-permitting on their own, they may allow another person to register and be the Electronic Filing Administrator (EFA) on their behalf. This person who is the EFA could be any number of people, including a family member, neighbor, friend, etc.
This option applies only to individuals and does not apply to organizations. When someone registers as a Consultant for Individual, they are then the EFA in e-permitting for that individual, for all submissions, not just the current one being submitted.
This person who will be the EFA for the applicant/registrant will need to create a
GreenPort account and enroll in the Bureau of Waterways Engineering and Wetlands e-permitting using the “Consultant for Individual” enrollment option. The enrollment provides descriptions of the roles to assist you.
This EFA will be responsible for submission, payment, and all notifications of the registration and notifying the registrant of all information. This includes notifying the registrant of any corrections or deficiencies identified, responding to corrections and deficiencies, notifying the registrant of final decisions, and providing copies of the completed and approved registration to the registrant.
When enrolling as a Consultant for Individual, a copy of Signed Contracting Authority is required to be attached to the EFA enrollment. DEP does not have a template for this at this time. This statement should be a signed statement (Signed by the registrant) that names the registrant, and states that the named individual is authorized to be the EFA us submit on the registrant’s behalf.
Consultant for Individual in EFA Enrollment is for assisting individuals without internet/computer access and must be completed with the applicant physically present with the consultant at the computer.
Non-EFA users can include anyone who does not have the authority to be an EFA. This can include employees or members of an organization, or someone assisting an EFA. This also generally includes consultants.
Non-EFA users register by using an ACCESS ID for the Applicant and Registrant. This Access ID must be obtained from the EFA directly, DEP does not provide Access IDs to users. The Access ID is available to EFAs on the e-permitting Dashboard once their EFA enrollment is approved and finalized by DEP.
When Non-EFA users enroll, they must enroll for each Applicant/registrant. They will register using the Access ID provided to them by the EFA, and they must sign the security agreement, and submit the enrollment. Once this is done, notice is sent to the EFA of this request, and the EFA must then review and approve the enrollment request. When they do this they select the security access of the user (Master Preparer or Preparer).
NOTE: If a Non-EFA user does not yet have the Access ID from the EFA, they are still able to start a draft GP registration while they wait. This Draft cannot be submitted until linked with the EFA’s “Account”.
To start a draft without the EFA Access ID, start a new enrollment, and when prompted for an access ID, simply navigate back to the home screen. Go the Bureau of Waterways Engineering and Wetlands Dashboard. There under Access ID will be a temporary id that looks like this “GP_####”. With this temporary ID, you can create a draft GP registration and begin working. Once you have the EFA Access ID, go back to the enrollment and complete the enrollment and submit it to the EFA. The EFA can then review and approve the request and accept any drafts which were started.